Prospectus - Call For Entries 
The Northern Arizona Watercolor Society 
2017 Experimental Water Media Exhibition

November 3 – November 13
Open Daily 10am - 5pm

Awards Reception
November 10, 5pm - 7pm

Sedona Arts Center
Special Exhibition Gallery 
15 Art Barn Road
Sedona, Arizona 86336 

Debra Edgerton, Juror

The NAWS Experimental Water Media Exhibition 2017 committee is calling for artists to step out of their personal comfort zones to explore, experiment, and grow. We urge artists to enter work that is innovative in concept and approach. The work may be representational or abstract and either two or three-dimensional. The term “Experimental” in our prospectus refers to the artist using the freedom to explore with water media, perhaps with unfamiliar, unconventional, or nontraditional methods. Use of a variety of materials, techniques, or unusual subject matter is encouraged. A brief description, 50 words or less, of the experimental artist's process or the process experimental for you is required. Please describe why the work is experimental and how you are using materials, process, and subject matter.

Exhibition Calendar 2017
  • June 1: Entries accepted
  • September 9: Deadline for receipt of images and related material
  • October 10: Notification of Acceptance
  • November 2: Take-in of accepted work, Special Exhibition Gallery, Sedona Art Center, 9am to Noon 
  • November 3: Exhibit Opens at 10:00 am
  • November 10: Awards Reception, 5pm - 7pm
  • November 13: Pick up artwork between 2pm - 4pm

The Experimental Exhibition is open to NAWS members whose dues are current. Non-members may enter by paying membership dues of $35 (click here to join) and entry fees. Entries must be original entirely the work of the unsupervised entrant. The entrant will use source material based on his or her own designs or photos. Recent work completed within the past two years and not shown in previous NAWS exhibits is required.

Acceptance Requirements
Artists who have work in the exhibit are required to monitor the gallery as receptionist for one or more shifts. If the artist is unable to do this, he or she must find a substitute person.

All entries must be priced for sale to include 20% donation to NAWS and AZ sales tax. Sales are between the artist and the buyer. Buyers will write checks to the artist or use PayPal by selecting “PayPal Purchase” on the NAWS website menu.

Approved Materials and Presentation
Approved water media is watercolor paints, water-soluble inks, watercolor crayons and pencils, acrylic paint, casein, gouache, water-soluble graphite, and egg tempera. Materials such as foil, sand, drywall compound, acrylic mediums, fabric, collage papers, glitter, glass stones, salt, rice, wax etc. may be incorporated into but should not dominate the piece. Alcohol inks, oil and water-based oil paint are not acceptable.

The artist may experiment with substructure to paint on keeping in mind, size, weight and archival aspects of materials suitable for water media and fine art presentation. 

A sturdy support, including traditional or alternative framing/matting, (colored or white), is required. Paintings must be ready to hang with wire. Protect your work with Plexiglas, or a polymer sealer, preferably an archival finish not glass. Arrange diptych/triptych panels hinged together or attached on a backing as a single unit. Mount sculptural pieces securely to a stable base. Artwork ready to display with a clean professional presentation is required. Damaged or soiled work is not acceptable. The artist may have until 4 pm at Take-In to fix an unexpected problem.

Maximum size for wall pieces, including framing, is 60 inches wide and 7 feet high. Sculptural size maximum is 4,000 cubic inches (height x width x depth). In all cases, weight must be light enough for easy handling, 30 pounds or less. Minimum image size is 80 square in. and minimum sculptural size is 80 cubic in.

Entry Fees 
  • 1 Entry: $20
  • 2 Entries: $30
  • 3 Entries: $35

​Entry fees (non-refundable) are due with the entry form and images by September 9, 2017.

How to Enter
Selection of artwork by our juror will be from digital images. Members submitting 3D entries may submit two photos for each entry.  

By entering your work you agree to the following: 

The receiving committee reserves the right to omit any work that does not follow Prospectus rules and specifications. Failure to provide artwork that has been accepted will result in forfeiture of fee and the artist will become ineligible  to enter NAWS shows for one year from the date of the forfeiture. I waive, release and discharge NAWS, The Sedona Arts Center and the exhibition juror from any and all damages or loss of property and personal liability. This artwork is the very same as the digital image that was accepted, with no alterations or additions. I agree that images of accepted work may be used for publicity, catalogs and promotions. By entering the artist acknowledges and agrees to all conditions of the Prospectus and this Agreement.

There are three steps to submitting an entry:

1. Email Jeanne Jones at that includes the following:
  • A 50 word description of the process and how it is experimental 
  • Price
  • Dimensions (h x w)
  • Your First and Last Name
  • If your contact information (name, address, phone number) has changed since the 2016 membership list, include new information. 

2. Pay for your entries with either PayPal Button Below or by sending a check to PO Box 508, Sedona, AZ 86339. If using PayPal please include a memo or note indicating that your payment is for NAWS entry fees

3. Email images to Rose Moon at
    Prepare Your Images: 
  • File format for images: jpeg
  • Image size: 300 dpi (approximately 5 x 7) 
  • File name for each image (no spaces) is the first 4 letters of your last name followed by the first 3 letters of your first name, then the entry number (and “a” and “b” in the case of 3D entries), and last the artwork’s title. See example for Betty Smith as follows:
        2D Examples: (first entry): smitbet.1.snowball.jpg
                               (second entry): smitbet.2.wildhorse.jpg
        3D Examples: (first entry): smitbet.1a.goodboy.jpg
                               (first entry second image): smitbet.1b.goodboy.jpg

Delivery of Artwork
Accepted artwork must be hand delivered to: SAC Special Exhibition Gallery, 15 Art Barn Road, Sedona, AZ at Take-in between 9 am and noon, November 2, 2016.

Any questions or directions for shipping art can be referred to exhibit chair, Jeanne Jones, at: or by calling her at 928-301-6375.

The receiving committee reserves the right to reject any work that does not use prospectus specifications. Failure to provide artwork that has been accepted and/or failure to abide by the prospectus rules will result in forfeiture of fees. In addition, the artist will become ineligible to enter NAWS shows for one year from the date of forfeiture.

Entry Fee Options - Select carefully please